You would think something that costs so much would go a little farther, but that is not happening anytime soon. Ink and toner are budget busters. If you consume a lot of ink at home or work, you can adopt a few habits to help you cut costs and ink use. There are seven ways you can reduce your ink consumption.
1. Utilize the print preview icon
Review your documents before you decide to print. Look for excess spacing, banners, pictures, and fonts. Eliminate blank areas, reduce the font, delete banners and advertisements from the page, and delete any redundant information. Select the ‘shrink to fit’ option so that everything fits on the least amount of pages.
2. Print in black and white
Stop printing in color unless you absolutely have too, which you probably will not. Go in to the printer’s properties and select the ‘black and white’ feature.
3. Think twice before you print
One of the most effective ways to reduce your ink use is to ask yourself if printing is necessary every time you scroll over the icon. As yourself the following: do I really need to print this; for how long will I need this document; can I email the page instead; is there any information that I can jot down by hand or text instead?; does anyone else need this copy?
4. Don’t take the cartridge out until you absolutely have to
The low ink warnings can be a little temperamental and anxious. At times, the warning alert goes off long before you actually need to replace the ink. Keep the new ink cartridge close by, but push the current cartridge as far as you can. You paid for it; use it up.
5. Change the print format
According to the EPA, changing your font, margins, and spacing on a page can dramatically affect how much paper you use, and ultimately reduce your ink use in the meantime. Reduce margins to 0.75” on all sides; adopt single-spacing; change font to Century Gothic, Size 11, but Times New Roman 12 works well, too.
6. Consider fax-to-email solutions
Instead of using the old faxing system, adopt a fax-to-email system. Instead of papers printing at the machine, correspondence can be sent to a computer or mobile device.
7. Share online
Share data, reports, emails, faxes, messages, and all other information on the cloud. Instead of printing out pages, permitted users can collaborate via the cloud, accessing all the documents that would have normally been printed.