backup and business continuity

Backup is Not Enough: You Need a Business Continuity Plan

Most companies are greatly improving how well they backup their critical data. Whether it is by using the cloud, encrypting USB drives or off-site storage, it is important to have your data backed up in a secure way. Unfortunately, since you cannot 100% guarantee cyber- attacks won’t affect your business, and we can’t control the weather, having backup is not enough. Would your employees know what to do if there was a flood due to a hurricane, a fire, or an online breach that reaches sensitive data? Would you be able to access your backed up information from another location? If your company does not have a business continuity plan in place, you run the risk of losing millions, and even a complete shutdown of your organization. Below we discuss further the importance of a business continuity plan and tips for putting one into place.

Why a Business Continuity Plan is Important

Recent studies have revealed that more than 70% of the American workforce surveyed does not feel well prepared for a disaster. If a disaster strikes, even your best employees cannot be expected to know what to do. This leaves each worker to respond in his or her own way, adding confusion to an already chaotic event. When you have a well-documented business continuity plan in place, your employees can be trained on how to follow it and practice it, ensuring a timely and safe recovery.

Key Components to a Good Business Continuity Plan

There are several parts involved in an effective business continuity plan:

  • Business Impact Analysis: Identify the consequences, effects and fallout of disasters on critical business operations and assets.
  • Identify Critical Operations: Reveal which functions are the most crucial and make a plan to keep them running in the event of a disaster.
  • Organize a Recovery Team: Designate a team who understands their duties during a disaster to help avoid confusion and give directions to others.
  • Practice: Routinely practice your business continuity plan so you will know if it is good at protecting company assets.

Data Recovery as Part of your Business Continuity Plan

One of the biggest and most important parts of your business continuity plan is data recovery planning. This plan gives your company the ability to run enterprise software and office productivity, so you do not lose customers and can continue seamlessly. No longer can you protect your mainframe from a fire by shutting it down before the sprinklers come on. Today’s enterprise systems are too large and complex to simply dry out their circuit boards with a hairdryer. Companies need a way to protect and access their data after a natural disaster.

Offsite archiving will keep your data safe if your main office is hit, but you need to be able to access it quickly when the data is suddenly required. This is why more and more businesses are moving to cloud service providers to backup their important data. With paperless storage and frequent backups to the cloud, your information is safe, even if your physical building is inaccessible. You are also able to get to your information from any location that has Internet access via the cloud, with your customers not even knowing you suffered any damages.

Contact us today if you have any questions about setting up a business continuity plan to access your data. Our team members are knowledgeable and here to help you!

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